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MINUTES OF PARISH COUNCIL MEETING - 2nd NOVEMBER 2023
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MINUTES OF PARISH COUNCIL EO MEETING - 30th NOVEMBER 2021
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MINUTES OF PARISH COUNCIL MEETING - NOVEMBER 2018
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Minutes of Meetings / Finance 2017:
PARISH COUNCIL FINANCE - NOVEMBER 2017
PARISH COUNCIL FINANCE - SEPTEMBER 2017
MINUTES OF PARISH COUNCIL MEETING - SEPTEMBER 2017
EXTRA ORDINARY MEETING OF PARISH COUNCIL MEETING - JUNE 2017
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Minutes of Meetings / Finance 2016:
MINUTES OF PARISH COUNCIL MEETING - NOVEMBER 2016
MINUTES OF PARISH COUNCIL MEETING - SEPTEMBER 2016
MINUTES OF PARISH COUNCIL MEETING - JUNE 2016
PARISH COUNCIL FINANCE - MARCH 2016
MINUTES OF PARISH COUNCIL MEETING - MARCH 2016
MINUTES OF PARISH COUNCIL MEETING - NOVEMBER 2015
PARISH COUNCIL FINANCE - 10th September, 2015
Current A/C 4087.68
Deposit A/C 3575.24
7662.92
C/A Previous balance £ 703.91
Date Particulars Withdrawals Deposits
21.04.15 ERNLLCA Membership 237.37
21.04.15 Website 60.00
29.04.15 ERYC Precept 4100.00
29.04.15 Transfer from Deposit A/C 1000.00
29.04.15 Southern Electric D/D 41.17
29.04.15 Clerk’s Salary 803.40
29.04.15 Clerk’s Expenses 4.72
14.05.15 A J Woodliffe (Treework) 400.00
24.05.15 Southern Electric D/D 41.17
21.06.15 Southern Electric D/D 42.42
23.07.15 Southern Electric D/D 41.17
23.08.15 Southern Electric D/D 44.81
D/A Previous balance £3574.79
Date Particulars Withdrawals Deposits
29.05.15 NatWest Interest 0.14
30.06.15 NatWest Interest 0.16
31.07.15 NatWest Interest 0.15
£3575.24
APPROVED BY: DATE:
The Nunburnholme with Kilnwick Percy Parish Meeting took place Thursday 9th July, 2015 at Kilnwick Percy Hall at 7:15pm.
The Chair was taken by Mrs I Barton, Parish Councillor.
PRESENT:
Councillors: Mr M McCallum, Mrs I Barton, Mr R Bird and Mr A Jennings.
Also present: Ward Councillor D Rudd, Mr T Hardcastle, C Riley and Mrs S Lambert (Clerk).
Carl Riley asked the Parish Council to help create a Play Area for the children of Nunburnholme. He conducted a survey and collected many signatures in favour. It was agreed that the Village Green may not be a suitable area, due to flooding and position. It was agreed to write to Warter Estate to enquire if any land would be available.
The meeting ended at 7:30pm for Annual General Meeting to follow:
Minutes of the Annual Meeting of the Parish Council held at Kilnwick Percy Hall on Thursday 9th July 2015 at 7:30pm.
PRESENT: Mr M McCallum, Mrs I Barton, Mr R Bird and Mr A Jennnings.
ALSO PRESENT: Ward Councillor D Rudd, Mr T Hardcastle, C Riley and Mrs S Lambert (Clerk).
APOLOGIES FOR ABSENCE: Mrs S Webster and Ms M Evans.
- ELECTION OF COUNCILLORS
Resolved that Mr Tim Hardcastle be co-opted onto the Parish Council.
All Councillors present completed and signed the Declaration of Interests and the Declaration of Acceptance.
- ELECTION OF CHAIRMAN
Resolved that Ms Maggie Evans be elected as Chairman of the Council for the current year. Proposed by Mrs I Barton and seconded by Mr M McCallum.
APPOINTMENT OF VICE CHAIRMAN
Resolved that Mrs Ingrid Barton be elected as Vice Chair for the current year. Proposed by Mr R Bird and seconded by Mr M McCallum.
- DATES OF MEETINGS FOR THE COMING YEAR
Resolved that the meetings of the Council be held on the following dates:
10th September 2015 10th March 2016
12th November 2015 12th May 2016 (Annual Meeting)
14th January 2016
- DECLARATIONS OF INTEREST
Mr R Bird – the KP Club
Mr M McCallum – Jubilee Committee and PCC
Mrs I Barton – The Oak House
- MINUTES
Resolved that the Minutes of the Council Meeting held on 12th March, 2015 be confirmed as a true record and signed by the Vice Chair.
- MATTERS ARISING
- Tree Survey – It was reported that all the tree work had been completed, agreed the monies from the sale of the logs be donated to the Jubilee Committee – proposed by Mrs I Barton and seconded by Mr A Jennings.
- Nunburnholme Drains – Mr McCallum reported that there was no more news to convey.
PLANNING APPLICATIONS AND UPDATES
Mrs Lambert reported that the Kilnwick Percy Church Application had been approved.
- MEETINGS – None.
FINANCE
- Bank Balances
Current A/C 703.91
Deposit A/C 3574.79
4278.70
C/A Previous balance £1004.98
Date Particulars Withdrawals Deposits
09.02.15 ERYC Grass Cutting 176.20
24.01.15 Southern Electric D/D 43.55
22.02.15 Southern Electric D/D 42.42
22.03.15 Southern Electric D/D 38.90
£ 703.91
D/A Previous balance £4574.22
Date Particulars Withdrawals Deposits
27.02.15 NatWest Interest 0.18
31.03.15 NatWest Interest 0.20
29.04.15 Transfer to Current A/C 1000.00
30.04.15 NatWest Interest 0.19
£3574.79
- Invoices and Receipts – It was reported that due to late submission the Audit Commission will be invoicing the Parish Council for £30.00 plus VAT.
S137 Donations – There had been no requests.
- 2014/15 Audit – The statement for assurance for the Audit for the year ending 31st March 2015 was approved and signed by the Vice Chair
CORRESPONDENCE
The ERYC archives have requested a maximum of 15 photographs of historical and places of interest from the Parish for future reference. Mrs Barton will email her collection to Mrs Lambert and it was agreed to choose which to submit at the next meeting.
- PARISH MATTERS
- Footpath signs at KP Club – Mrs Barton reported that a footpath sign on the Golf Course at the KP Club had disappeared. It was agreed to speak to Patrick Wharram the rights of way officer at the ERYC.
NEXT AGENDA ITEMS
- Archive Photographs
- Hedge Trimming
- Playing Field
- DATE AND VENUE OF NEXT MEETING
The next meeting will be on Thursday 10th September 2015 at Kilnwick Percy Hall at 7:30pm.
Minutes of the Parish Council Meeting held at Kilnwick Percy Hall on Thursday 12th March 2015 at 7:30pm.
PRESENT
Mrs S Webster (Chair), Mr R Bird, Mr J Hill, Mrs I Barton, Ms M Evans, Mr McCallum
& Mr P Raper.
ALSO PRESENT: Mrs S Lambert (Clerk).
APOLOGIES FOR ABSENCE - None.
OPEN FORUM - None.
1) DECLARATIONS OF INTEREST - None.
2) MINUTES
Resolved that the minutes of the Meeting held on 15th January 2015 confirmed as a true record and signed by the Chair.
3) MATTERS ARISING
i)Nunburnholme Drains - Mr McCallum reported that a meeting with the ERYC would be held the week commencing 13th April.
Action:Mr McCallum to keep PC informed.
4) PLANNING APPLICATIONS & UPDATES -
i) 14/03780 -It was reported that the application for expansion to the Quarry had not been returned.
ii) 14/04091 -It was reported that the application had been withdrawn.
iii) 15/00176 - Still awaiting result from ERYC.
iv) 14/02349 -KP Club - Ms Evans reported that the Planning consent had 13 conditions and 3 had not been met, despite this the Gym had already been built. Also a laundry and biomass boiler room have been built within Park Plantation woodland, without obtaining planning consent, even though this woodland is covered by a tree protection order. The Spa is still to be built.
Action: Ms Evans to attend Liaison meeting on 20th March.
Mrs Webster reported that the ombudsman will only investigate complaints received from individuals and not from organisations such as PC’s. Consequently she has personally asked the Ombudsman to investigate the process followed by ERYC in handling the Planning Application submitted by The KP Club.
5) MEETINGS
Mrs Webster attended a Neighbourhood Planning workshop on behalf of our PC. It seems the production of a neighbourhood plan is essential if the PC wishes to have any influence over future development (either in support of or objection to) within the parish. Once we develop a plan the ERYCC planning department will have a legal obligation to consider this plan before making a judgement on planning applications. The process for producing a plan is complex and must be followed in a particular way. Mr Hirschfield is willing to offer advice and help to PCs to get this done.
Action: Mr Raper to co-ordinate the process for Nunburnholme Plan. Mrs Webster and Ms Evans to co-ordinate the process for Kilnwick Percy.
Action: It was agreed to invite Mr P Hirschfield to the meeting in July and to put this item on the agenda for a future meeting
.
6) FINANCE
i) BANK BALANCES
Current A/C 742.81
Deposit A/C 4574.22
5317.03
C/A Previous balance £1004.98
Date Particulars Withdrawals Deposits
24.01.15 Southern Electric D/D 43.55
09.05.15 ERYC Grass Cutting 176.20
22.05.15 Southern Electric D/D 42.42
£ 742.81
D/A Previous balance £4573.64
Date Particulars Withdrawals Deposits
28.11.14 NatWest Interest 0.18
31.12.14 NatWest Interest 0.21
30.01.15 NatWest Interest 0.19
£4574.22
ii) INVOICES AND RECEIPTS
East Riding & Northern Lincolnshire Local Councils Association (ERNLLCA) Annual
Membership - £237.37 - approved
iii) SALARIES & EXPENSES
Clerks Salary (6 mths) £803.40 - approved
Clerks Expenses £ 4.72 - approved
7) CORRESPONDENCE - None
8) PARISH MATTERS
i) Mr Hill reported that there was still outstanding work to be done for the Tree Survey.
Action:Mr Hill to contact the Tree Surgeon.
i) Ms Evans reported that not all humps intended to divert rainwater from residences had been reinstated.
Action:Mrs Lambert to contact ERYC Streetscene.
9) NEXT AGENDA ITEMS
i) Nunburnholme Drains
ii) Tree Survey
iii) Election
iv) Agenda Format
10) DATE AND VENUE OF NEXT MEETING
The Parish Meeting will be held on Monday 18th May 2015 at 7pm followed by the AGM at 7:30pm at Kilnwick Percy Hall.
Mrs S. Lambert (Clerk).
Minutes of the Parish Council Meeting held at Kilnwick Percy Hall on Thursday 27th November, 2014 at 7:30pm.
PRESENT
Mrs S Webster (Chair), Mr R Bird, Ms M Evans & Mr McCallum.
ALSO PRESENT: Councillor D Rudd, & Mrs S Lambert (Clerk).
APOLOGIES FOR ABSENCE
Mr J Hill, Mr P Raper & Mrs I Barton.
OPEN FORUM
1) DECLARATIONS OF INTEREST - None.
2) MINUTES
Resolved that the minutes of the Meeting held on 11th September, 2014 confirmed as a true record and signed by the Chair.
3) MATTERS ARISING
i) FLOOD PREVENTION - It was reported that Mr McCallum, Mr Hill, Mr Handley and Mr Jenkins had weeded the Nunburnholme beck above the bridge. It was agreed that the ERYC be contacted regarding reinstating the humps at Kilnwick Percy.
ii) PILGRIMAGE OF GRACE NOTICEBOARDS - It was agreed to wait until the group contacted the PC regarding the boards and funding.
iii) NUNBURNHOLME DRAINS - Mr McCallum had met with the Environment Agency and inspected the tanks at the treatment plant and samples had been taken. It was reported that the last settlement tank was not clear, but could be due to high flow after recent rainfall, so will be tested again in dry weather conditions. Mr McCallum had corresponded with Martin Clark ERYC, who reported after contacting Yorkshire Water and the Environment Agency, did not think it warranted a site visit. It was reported that YW will be discussing at their next meeting. Mr McCallum suggested to meet with ERYC and YW to ascertain a) if the plant has sufficient capacity, b) if it is safe and c) if there would be an opportunity for others to join the system. It was agreed to await a reply from ERYC regarding the answers already requested.
4) PLANNING APPLICATIONS & UPDATES
It was reported that the KP Club application had gone to the ERYC Planning Committee. The vote was an equal split (four for and four against), but the Chair voted to consent the application stating “the damage has been done”. A vote as to whether to raise a complaint, as to the way the application was dealt with from the start was held, with three for and one abstention. The PC extended thanks to Councillor Rudd for his continuing support. It was suggested the Liaison group should be named the monitoring group, as this was the reason it was established. Ms Evans will check that all the planning conditions have been met.
5) MEETINGS - None
6) FINANCE
i) BANK BALANCES
Current A/C 1497.00
Deposit A/C 4573.64
6070.64
C/A Previous balance £2445.03
Date Particulars Withdrawals Deposits
21.09.14 Southern Electric D/D 42.42
11.09.14 Clerk’s expenses 16.23
11.09.14 Clerk’s salary 803.40
23.10.14 Southern Electric D/D 41.17
23.11.14 Southern Electric D/D 44.81
£1497.00
D/A Previous balance £4572.87
Date Particulars Withdrawals Deposits
30.09.14 NatWest Interest 0.58
31.10.14 NatWest Interest 0.19
£4573.64
CPRE Membership 36.00 - approved
PC Insurance 243.80 - approved
iii) PRECEPT 2015/16
It was reported some of the figures needed to be confirmed and to agree the Precept at the next
PC meeting.
7) CORRESPONDENCE -
A letter from Millington Parish Council regarding overhanging branches on Kilnwick Percy Lane between Beck Cottage and Rose Cottage, Mr Bird agreed to contact the riparian owners.
Village Task Force satisfaction survey - it was agreed to complete this at the next meeting once work had been completed.
Information on Kilnwick Percy Church - Mrs Webster agreed to scan the documents and email to all PC Councillors.
8) PARISH MATTERS
i) Nunburnholme Christmas Tree - it was agreed to contact Mr Stringer.
ii) Defibrillators - Mr Bird agreed to ask if the KP Club would be interested in a bid for one.
.
9) NEXT AGENDA ITEMS
i) Precept
ii) Computer
iii) Nunburnholme Drains
10) DATE AND VENUE OF NEXT MEETING
The next Parish Council Meeting will be on Thursday 15th January 2015 at Kilnwick Percy Hall at 7:30pm
Mrs S. Lambert (Clerk).
Minutes of the Parish Council Meeting held at The Old School House, Kilnwick Percy on Thursday 24th July 2014 at 7:30pm.
PRESENT
Mrs S Webster (Chair), Ms M Evans (Vice-Chair), Mrs I Barton, and Mr R Bird,
ALSO PRESENT: Mrs S Lambert (Clerk).
APOLOGIES FOR ABSENCE
Mr P Raper, Mr J Hill, & Mr McCallum.
OPEN FORUM
Mrs Lambert reported that following the Tree work on Nunburnholme Village Green and Jubilee
Plantation, £90 had been raised on the sale of the logs. The Jubilee Committee will be making
use of the money to fund work on the grounds of St James Church.
1) DECLARATIONS OF INTEREST - None.
2) MINUTES
Resolved that the minutes of the Meeting held on 8th May 2014 be confirmed as a true record
and signed by the Chair.
3) MATTERS ARISING
- EMERGENCY PLANNING COMMITTEE
Mrs Barton and Mrs Webster are working on the Emergency Plan using the ERYC template. It was agreed to put the finished document onto the PC Website. It was agreed that the Emergency Committee should consist of all Parish Councillors.
- TRUSTEES, CROC FUNDING
It was agreed that the PC should see a sample Trustee document before agreeing to sign up.
- NUNBURNHOLME DRAINS
The PC has repeatedly asked for information from the ERYCC but has not received a reply,
It was agreed to contact Councillor Rudd and see it he could investigate further.
- FLOOD PREVENTION
Thanks were expressed to Mr Bird for continuing to clear and dig road grips in Kilnwick Percy.
It was agreed to contact Street Scene to request road humps in Kilnwick Percy be renewed, to help divert water. These need to be on driveways to Holme Farm, Upper barns, the Buddhist Centre and the track to Lower barns. In Nunburnholme it was agreed to contact riparian owners on the banks of the beck and request they clear fallen branches and debris. It was suggested that a representative from the Environment Agency be invited to the next PC meeting. If they can attend residents will be notified to give them the option to discuss flood prevention methods.
v) CLERK’S COMPUTER
Mrs Lambert will contact Peter Wright to discuss options on programming etc.
- PLANNING APPLICATIONS & UPDATES
It was agreed that, if the KP Club made new planning applications, the PC would organise
a public meeting to give residents the opportunity to question the owner.
5) MEETINGS - None
6) FINANCE
i) BANK BALANCES
Current A/C 2484.00
Deposit A/C 4572.87
7056.87
C/A Previous balance £3989.75
Date Particulars Withdrawals Deposits
24.05.14 Southern Electric D/D 41.17
25.05.14 PCC (S137) 200.00
25.05.14 Madhyamaka (S137) 200.00
25.05.14 Arts Centre (S137) 125.00
27.05.14 Waller Tree Consultants 576.00
26.06.14 A J Woodliffe (Trees) 280.00
21.07.14 Southern Electric D/D 43.55
22.06.14 Southern Electric D/D 40.03
£2484.00
D/A Previous balance £4420.08
Date Particulars Withdrawals Deposits
18.06.14 VAT Refund 152.24
30.06.14 NatWest Interest 0.55
£4572.87
- INVOICES AND RECEIPTS – None
- CORRESPONDENCE
Health Watch Posters and information to be displayed on PC Noticeboards.
Proposed public footpath change received from ERYC. No objections were made.
8) PARISH MATTERS
It was agreed to check standing orders regarding attendance and changing dates of Meetings.
9) NEXT AGENDA ITEMS
i) Emergency Plan
ii) Computer
iii) Nunburnholme Drains
iv) Flood Prevention - Environmental Agency
v) Pilgrimage of Grace - John Brown.
10) DATE AND VENUE OF NEXT MEETING
The next Parish Council Meeting will be on Thursday 11th September 2014 at Kilnwick Percy
Hall, at 7:30pm.
Mrs S. Lambert (Clerk).
Minutes of the Annual Meeting of the Parish Council held at Kilnwick Percy Hall, Thursday 8th May 2014 at 7:45pm.
PRESENT
Ms M Evans (Chair), Mrs S Webster (Vice Chair), Mr M McCallum, Mr R Bird, Mrs I Barton,
Mr J Hill and Mr P Raper.
ALSO PRESENT: Mrs S Lambert (Clerk) and Councillor D Rudd.
APOLOGIES FOR ABSENCE - None.
1) APPOINTMENT OF COUNCILLORS
All Councillors completed their Declarations of Acceptance and Register of Members Interest documents, which were witnessed by the Clerk.
2) ELECTION OF CHAIRMAN
Resolved that Mrs S Webster be appointed as Chair of the Council for the current year. Proposed by Mrs I Barton and seconded by Mr R Bird.
3) ELECTION OF VICE CHAIRMAN
Resolved that Ms M Evans be appointed as Vice Chair of the Council for the current year. Proposed by Mrs S Webster and seconded by Mr J Hill.
4) DATES FOR MEETINGS FOR THE COMING YEAR
Resolved that the meetings of the Council be held on:
- Thursday 24th July 2014
- Thursday 11th September 2014
- Thursday 20th November 2014
- Thursday 15th January 2015
- Thursday 12th March 2015
- Thursday 14th May 2015 (Parish Meeting and AGM)
5) DECLARATIONS OF INTEREST - See section 10 iii).
6) MINUTES
The minutes of the meeting held on 13th March 2014, were confirmed as a true record and signed by the Chair.
7) MATTERS ARISING
- TREE SURVEY
Mr Hill reported he had appointed Mr Woodliffe, a tree surgeon, to carry out the work highlighted by the tree survey, at a cost of £680. He hopes to start work in the next two weeks. It was suggested that the logs are sold and any money raised donated to the Jubilee Committee.
- WEBSITE
Mr Raper reported that templates for a site could be obtained from the ERYC, but we would need to buy a domain name. Mrs Webster reported that Mrs Wright, a parishioner in Kilnwick Percy, has offered to establish a site to match our needs. This would also need a domain name purchased, it was agreed this would be more useful. It was agreed to allow Parish businesses to advertise on this site.
- NUNBURNHOLME DRAINS
Mr McCallum reported that he had contacted Neil Agar (ERYC) who is investigating the history of the work they carried out, and will contact Yorkshire Water. It was suggested the water in Nunburnholme beck be tested for pollution levels.
- FLOOD PREVENTION
It was agreed all Councillors view the Flood Survey and discuss at the next meeting.
- ROAD WIDENING
Mr McCallum reported that blind bends and steep verges on Low Road, Nunburnholme were causing concern. It was suggested to display warning signs and to ask Warter Estate to cut back the hedges on the Brattwood side of the road. It was agreed to contact ERYC to survey the problem and to obtain parishioners opinions on signage. Mrs Lambert will write to Warter Estates.
iv) RENEWABLE HEAT INCENTIVE
Mr McCallum talked about wood pellet burning boilers which were available on a 20 year tariff, and suggested informing the Madhyamaka Centre. Mrs Webster reported Kilnwick Percy Hall was applying for a grant for a new heating system and that they would contact the PC when they received confirmation.
8) PLANNING APPLICATIONS AND UPDATES - None.
9) MEETINGS - Mrs Webster expressed an interest in attending a development seminar held
by ERNLLCA at a reduced cost of £10 + VAT. Mr Raper nominated for and Mr Hill seconded.
10) FINANCE
i) BANK BALANCES -
Current A/C 3989.75
Deposit A/C 4423.53
8413.28
C/A Previous balance £1740.85
Date Particulars Withdrawals Deposits
23.03.14 Southern Electric D/D 38.90
13.03.14 Clerks Expenses 8.50
13.03.14 Clerks Salary (6 mths) 783.12
15.04.14 Jubilee Comm (lights) 80.00
21.04.14 Southern Electric D/D 40.03
24.04.14 ERNLLCA Membership 231.55
29.04.14 ERYC Precept (14/15) 3431.00
£3989.75
D/A Previous balance £4422.99
Date Particulars Withdrawals Deposits
31.03.14 NatWest Interest 0.54
£4423.53
ii) INVOICES & RECEIPTS - None.
iii) S137 DONATIONS
It was resolved to donate
- £200 to St James Church, Nunburnholme - Mr McCallum and Mr John Hill declared an interest.
- £200 to Kilnwick Percy Hall (Madhyamaka Centre)
- £125 to the Pocklington Arts Centre - Mrs Webster declared an interest.
iv) 2013/14 AUDIT
It was reported that we still do not have an internal auditor, Ms Evans put forward a candidate.
Mrs Lambert presented to accounts for the year ending 31.03.14 which were approved.
11) CORRESPONDENCE
- Humber Emergency Planning Service
Mrs Lambert had received a booklet “Get Ready for the Unexpected” which encourages households to be prepared for emergencies and includes practical advice. It was agreed to put a copy on the notice board.
ii) Surface Dressing will commence on 12th May, 2014 on Millington Lane, Kilnwick Percy.
- Village Taskforce Walkabout will take place on Tuesday 20th May, 2014 meeting at the Junction of Church Lane and Town Street, Nunburnholme.
12) PARISH MATTERS
- PC Ways of Working
Ms Evans reported on recommendations from ERNLLCA website on standard meeting practices. It was agreed these be studied and some items be implemented by our Parish Council. It was agreed that the finance sheet be emailed to Councillors prior to meetings, along with the Agenda and any other paperwork to be discussed, also more explanations on the Agenda. Any item pecuniary or which requires a vote must be on the Agenda. It was agreed that Community issues could be raised without being listed on the Agenda.
- KP Community Liaison Group
Ms Evans reported that a meeting was held on 28th April 2014. The building works is now finished and the landscaping completed. The 4 lodges visible from Kilnwick Percy have a belt of hedging and some trees planted. The new planning permission applications will be for a Spa, but also now includes a gym and creation of another function room. KP will revisit the plans and keep members informed. There are plans to erect signs again on the road to Warter, but were still in the planning stage, also to improve the signage to the entrance of the club to avoid people taking the wrong roads.
13) NEXT AGENDA ITEMS
i) Emergency Planning Committee
ii) Trustees - CROC Funding
iii) Nunburnholme Drains
iv) Flood Prevention
v) Clerks’ Computer
14) DATE & VENUE OF NEXT MEETING
The next meeting will be on Thursday 24th July 2014 at Kilnwick Percy Hall at 7:30pm.
S Lambert (Clerk)
Minutes of the Parish Council Meeting held at 1 Beckside, Nunburnholme Thursday 18th July, 2013 at 7:30pm.
PRESENT
Ms M Evans (Vice-Chair), Mrs I Barton, Mrs S Webster, Mr J Hill & Mr McCallum
ALSO PRESENT: Mrs S Lambert (Clerk).
APOLOGIES FOR ABSENCE Mr P Raper and Mr R Bird – accepted.
OPEN FORUM -
After visiting the Jubilee Plantation prior to the meeting, it was agreed to send letters of thanks to Mr
Handley and Mr for the recent work they have carried out in clearing the path and strimming.
Mrs Lambert reported that Mr J Brown had requested to meet with the Parish Council to outline the
progress of the Heritage Trusts Pilgrimage of Grace, it was agreed to contact Mr Brown and invite
him to the next PC meeting. It was agreed to advertise, so anyone interested could attend.
1) DECLARATIONS OF INTEREST – None.
2) MINUTES
Resolved that the minutes of the AGM held on 23rd May, 2013 confirmed as a true record and
signed by the Chair.
3) MATTERS ARISING
i) BROADBAND – Mr Raper had forwarded and email reporting that he had been in touch with
Quickline who provide broadband wirelessly from masts. Mr Healey from Warter Estates has
agreed to let Quickline put mast(s) up around the valley and will soon hopefully be operational.
ii) TREE SURVEY – Mrs Lambert has spoken to Mr A Harper at ERYC, but as they are not fully staffed said they would get in touch at a later date. Mr Hill reported that he would speak to Mr Jenkins, a resident of Nunburnholme, who is qualified to survey and request a quote for any work needed. Ms Evans reported she has emailed the KP Club regarding their trees.
iii) NUNBURNHOLME DRAINS – Mrs Lambert reported she has written to Yorkshire Water and ERYC for clarification.
iv) JUBILEE PLANTATION – It was agreed to complete the Tree Survey first, then decide on organising twice yearly maintenance, it was suggested to ask residents to form a work party and make it a community event, to encourage people to make use of the area. Mrs Barton suggested getting in touch with the Woodland Trust, who have created a forest garden, for advice. Mrs Barton would contact the Madhyamaka Centre in Kilnwick Percy to ascertain if they would be willing to set aside some land to create a community orchard.
v) KP LIAISON GROUP MEETING – Ms Evans reported that the 3rd July meeting did not go ahead and the next meeting would be in September.
4) PLANNING APPLICATIONS & UPDATES – It was agreed to contact the ERYC Planning
Dept. regarding the siting of Planning Application Notices, as in the past they have been either
wrongly sited or put in inaccessible places.
5) MEETINGS – None.
6) FINANCE
i) BANK BALANCES
Current A/C 4359.61
Deposit A/C 4417.85
8777.46
C/A Previous balance £4627.62
Date Particulars Withdrawals Deposits
26.05.13 ERNLLCA Membership 226.50
23.06.13 Southern Electric D/D 41.51
£4359.61
D/A Previous balance £4417.85
Date Particulars Withdrawals Deposits
£4417.85
ii) INVOICES AND RECEIPTS – Mr C Milsen – Street Light repair – £204.96 – approved.
7) CORRESPONDENCE – None..
PARISH MATTERS
i) KP CLUB PUBLIC FOOTPATH – It was reported that the signage was not clear in the Golf
Course area. Ms Evans will contact the KP Club.
ii) CRIME – Following a recent break-in at a Nunburnholme residence, it was reported that there
may be an interest in forming a Neighbourhood Watch Scheme. It was agreed to invite
interested residents to the next PC Meeting to discuss.
9) NEXT AGENDA ITEMS
i) Tree Survey
ii) Broadband
iii) Nunburnholme Drains
iv) Christmas Lighting
v) PC Website
vi) Neighbourhood Watch Scheme
10) DATE AND VENUE OF NEXT MEETING
The next meeting will be on Thursday 12th September, 2013 at Kilnwick Percy Hall,
at 7:30pm.
Minutes of the Annual Meeting of the Parish Council held at Kilnwick Percy Hall on Thursday 23rd May, 2013 at 7:45pm.
PRESENT
Mr M McCallum (Chairman), Ms M Evans (Vice Chair), Mr R Bird, Mrs I Barton and
Mrs S Webster.
ALSO PRESENT: Mrs S Lambert (Clerk) and two Parishioners.
APOLOGIES FOR ABSENCE
Mr J Hill and Mr P Raper – apologies were accepted.
1) APPOINTMENT OF COUNCILLORS
All Councillors completed their Declarations of Acceptance and Register of Members
Interest documents, which were witnessed by the Clerk. Mrs Lambert will contact Mr J Hill
and Mr P Raper regarding the completion of their forms.
2) ELECTION OF CHAIRMAN
Resolved that Ms M Evans be appointed as Chairman of the Council for the current
year.
3) ELECTION OF VICE CHAIRMAN
Resolved that Mrs S Webster be appointed as Vice Chairman of the Council for the current
year.
4) DATES FOR MEETINGS FOR THE COMING YEAR
Resolved that the meetings of the Council be held on:-
Thursday 18th July 2013
Thursday 12th September 2013
Thursday 14th November 2013
Thursday 16th January 2014
Thursday 13th March 2014
Thursday 15th May 2014 (Parish Meeting and AGM)
5) DECLARATIONS OF INTEREST – None.
6) MINUTES – Resolved that the minutes of the meeting held on 14th March 2013, be
confirmed as a true record and signed by the Chairman.
7) MATTERS ARISING
i) TREE SURVEY – Mrs Lambert reported she had contacted the ERYC regarding a survey of the trees on Nunburnholme village green and the Jubilee Plantation, but not yet received a response. It was agreed to invite quotes for the survey and any work needed. Ms Evans agreed to speak to the KP Club regarding the overhanging trees along the B1246
ii) BROADBAND – Mr Raper was not present so it was agreed to request an update at the next PC Meeting.
iii) NUNBURNHOLME DRAINS – It was agreed to write to Yorkshire Water, the Environment Agency and ERYC.
iv) KP LIAISON GROUP MEETING – Mr McCallum reported that work had begun on the new lodges and was happy that the positioning and planting schemes, to screen the development, were being inspected to ensure they followed the planning application. The next meeting is scheduled for 3rd July, 2013.
v) JUBILEE PLANTATION – Mrs Barton suggested this area be developed into a Community Orchard where participating residents could sponsor a tree. As the area is quite tightly packed it may not sustain fruiting trees which would need light. It was agreed to meet at the Plantation prior to the next PC meeting to view the area.
PLANNING APPLICATIONS AND UPDATES
i) 13/01345/PLF – Olde Home Farm, Kilnwick Percy- Erection of a two storey dwelling with agricultural tie – It was agreed the PC approve.
ii) 13/01399/PLF – Roseberry House, Nunburnholme- Increase roof height to create additional living accommodation and erection of single storey extension to the rear – It was agreed the PC approve.
iii) 13/01551/PLF – Land North of Partridge Hall, Londesborough Road, Burnby- Erection of a wind turbine with associated cable run and access – It was reported that this may not be in our Parish boundary, Mrs Lambert would investigate further before submitting a response.
9) MEETINGS – NONE
10) FINANCE
i) BANK BALANCES -
Current A/C 4627.62
Deposit A/C 4417.85
9045.47
C/A Previous balance £1935.60
Date Particulars Withdrawals Deposits
23.03.13 Southern Electric D/D 35.55
15.04.13 Clerks Salary 748.10
15.04.13 Clerks Expenses 22.44
22.04.13 Southern Electric D/D 39.98
29.04.13 ERYC Precept 3575.00
24.05.13 Southern Electric D/D 36.91
£4627.62
D/A Previous balance £4417.32
Date Particulars Withdrawals Deposits
28.03.13 NatWest Interest 0.53
£4417.85
ii) INVOICES & RECEIPTS
ERNLLCA Membership – £226.50 – approved.
It was agreed to keep Mr J Hill, Mr M McCallum and Mrs S Lambert as the signatories.
iii) S137 DONATIONS – It was resolved to donate £200 to St James Church, Nunburnholme, but to specify this donation be towards the planned Community Centre, £200 to Kilnwick Percy Hall (Madhyamaka Centre) and £125 to the Pocklington Arts Centre.
iv) 2012/13 AUDIT – It was reported that we still do not have an internal auditor and agreed Councillors should consider suitable candidates.
Mrs Lambert presented to accounts and the statement of assurance for the Audit for the year ending 31.03.13 which Ms Evans (Chair) agreed to study for approval.
11) CORRESPONDENCE
i) Mrs Lambert reported that Mr Chris Milsen (Electrician) had ceased trading and a new local electrician would need to be found for any maintenance on the street lights in Nunburnholme.
12) PARISH MATTERS
i) OIL CO-OPERATIVE – Mrs Webster reported that the scheme is continuing to run successfully.
13) NEXT AGENDA ITEMS
i) KP Liaison Group
ii) Tree Survey
iii) Nunburnholme Drains
iv) Broadband
v) Jubilee Plantation
14) DATE & VENUE OF NEXT MEETING
The next meeting will be on Thursday 18th July 2013 – meet at Jubilee Plantation, Nunburnholme at 7pm then at 7:30pm Hessay Farm for the PC Meeting.
Minutes of the Parish Council Meeting held at Kilnwick Percy Hall on Thursday 14th March, 2013 at 7:30pm.
PRESENT
Ms M Evans (Vice-Chair), Mrs I Barton, Mrs Sheila Webster & Mr P Raper.
ALSO PRESENT: Mrs S Lambert (Clerk).
APOLOGIES FOR ABSENCE Mr M McCallum (Chairman) & Mr John Hill- accepted.
OPEN FORUM – It was agreed that the minutes be emailed to Councillors.
1) DECLARATIONS OF INTEREST – None.
2) MINUTES
Resolved that the minutes of the Council Meeting held on 25th January, 2013 be confirmed as a true record and signed by the Vice Chair.
3) MATTERS ARISING
i) BROADBAND – Mr Raper reported the ERYC had requested tenders from Broadband providers to be submitted by the end of March 2013. It was agreed that it would be beneficial to utilise the mast on Nunburnholme Hill which belongs to BT. It was agreed to write to Broadband providers and also to BT to endeavour to speed things up.
ii) FOOTPATH SURVEY – Mrs Barton reported that the survey had to be completed by 1st May 2013. Kilnwick Percy paths are to be walked in the next 2 weeks. It was agreed to send the Nunburnholme routes to Councillors so they can arrange for them to be walked.
iii) NUNBURNHOLME DRAINS – It was reported that several houses in Nunburnholme are now connected directly to the system originally built to treat effluent from septic tanks. It was agreed that the Clerk to contact Yorkshire Water and ERYC for clarification.
iv) TREE SURVEY – Ms Evans has reported the low overhanging branches, on the Pocklington to Warter road, to the KP Club and it was agreed to request results at the next Liaison Group Meeting. It was agreed to have Nunburnholme Green and Jubilee Plantation trees surveyed. The Clerk will contact the ERYC.
v) KP LIAISON GROUP MEETING – Ms Evans reported the next meeting is to be held on 17th April 2013. Discussions regarding size, positioning and screening of the new lodges were positive.
4) PLANNING APPLICATIONS & UPDATES – None.
5) MEETINGS – None.
6) FINANCE
i) BANK BALANCES
Current A/C 1935.60
Deposit A/C 4417.32
6352.92
C/A Previous balance £2185.83
Date Particulars Withdrawals Deposits
11.01.13 Grass Cutting 176.20
24.01.13 Southern Electric D/D 36.33
23.02.13 Southern Electric D/D 37.70
£1935.60
D/A Previous balance £4417.32
Date Particulars Withdrawals Deposits
£4417.32
ii) INVOICES AND RECEIPTS – None
iii) SALARIES & EXPENSES
Clerk’s Expenses £ 22.44 -approved
Clerk’s Salary £748.10 (6 months) -approved
7) CORRESPONDENCE – None..
PARISH MATTERS
i) YORSwitch – The Clerk reported the new ERYC Scheme to save on power costs. It was reported information had been distributed with the Council Tax bills. It was agreed to put up the posters and post information on the PC Website.
ii) SEVERE WEATHER PLAN – The Clerk reported the PC should have a written Plan in case of flooding or dangerous winter weather. It was agreed to produce a plan and to add to the Emergency Plan. This will be posted on the PC Website.
9) NEXT AGENDA ITEMS
i) Tree Survey
ii) Broadband
iii) Nunburnholme Drains
iv) KP Liaison Group Meeting
v) Severe Weather Plan
vi) Jubilee Plantation
10) DATE AND VENUE OF NEXT MEETING
The next meeting will be on Thursday 16th May, 2013 at Kilnwick Percy Hall, at 7:30pm
Minutes of the Parish Council Meeting held at Bell House, Kilnwick Percy on Thursday 25th January, 2013 at 7:30pm.
PRESENT
Mr M McCallum (Chairman), Mrs M Evans (Vice-Chair), Mr John Hill, Mr Robert Bird
& Mrs I Barton.
ALSO PRESENT: Mrs S Lambert (Clerk).
APOLOGIES FOR ABSENCE Mrs Sheila Webster & Mr P Raper. – accepted.
OPEN FORUM -
1) DECLARATIONS OF INTEREST – None.
2) MINUTES
Resolved that the minutes of the Council Meeting held on 15th November, 2012
confirmed as a true record and signed by the Chairman.
3) MATTERS ARISING
i) BROADBAND – Mr Raper was not present to update.
ii) OIL CO-OPERATIVE – It was reported that this is going well with over 30 people taking advantage of the scheme.
iii) JUBILEE PLANTATION & BECK MAINTENANCE – Mr Hill reported that he was looking into costs for clearing the undergrowth but would be expensive. It was agreed Mr McCallum and Mr Hill would clear (weather permitting). It was agreed to investigate the possibilities of dredging the stream, Mr Hill will contact the Environment Agency for advice.
iv) FOOTPATH SURVEY – This should be completed by May and will be discussed at the next PC Meeting.
4) PLANNING APPLICATIONS & UPDATES – Planning application 12/04987/PLF for
alterations and extension to Roseberry House, Nunburnholme – It was agreed to recommend
approval with consideration given to the appearance and height of the front wall with relevance
to the neighbouring cottage.
5) MEETINGS – None.
6) FINANCE
i) BANK BALANCES
Current A/C 2156.83
Deposit A/C 4417.32
6574.15
C/A Previous balance £2783.40
Date Particulars Withdrawals Deposits
25.09.12 CPRE Membership 29.00
23.11.12 Southern Electricity D/D 37.49
15.11.12 J Maynard (notice boards) 285.00
22.11.12 PC Insurance 225.00
29.11.12 M Stringer (Tree) 15.00
05.12.12 YEDL Wayleave Agreement 3.45
23.12.12 Southern Electricity D/D 38.53
£2156.83
D/A Previous balance £4088.90
Date Particulars Withdrawals Deposits
30.11.12 Customs & Excise
VAT Refund 327.88
31.12.12 NatWest Interest 0.54
£4417.32
ii) INVOICES AND RECEIPTS
ERYC Grounds Maintenance £176.20 – approved.
SLCC Membership £ 63.00 – not to be renewed
iii) PRECEPT 2013/14
It was put to the vote that the Precept remain unchanged from the previous year.
Votes: 5 for and 1 against. It was resolved that the precept be set at £3575 as in
the previous year,
7) CORRESPONDENCE – None..
PARISH MATTERS
i) COMMUNITY PAYBACK SCHEME – The scheme, which may be able to help with a project
in your parish, provides the labour, through the Probation Service. It was agreed to express an
interest in this scheme for litter picking especially for Totterdown Hill and the Brattwood area in Nunburnholme and Fishpond hill in Kilnwick Percy.
ii) PRECEPT – It had been agreed to set the Precept for 2013/14 the same as for the previous year.
In order to do this, without increase to individual households, it was agreed unanimously to set at a lower rate and to claim the remainder from the ERYC.
iii) FEATHERBED LANE, NUNBURNHOLME -It was agreed to contact the Highways
department regarding the dangerous “blind” bends on Featherbed Lane. It was reported that it would be beneficial to widen the road on the bends and to build up the verges which were steep so that cars could pass safely.
iv) NUNBURNHOLME ROAD DRAINS – It was agreed to contact Yorkshire Water to have these inspected.
9) NEXT AGENDA ITEMS
i) Footpath Survey
ii) Broadband
iii) Nunburnholme Road Drains
iv) KP Liaison Group Meeting
v) Tree Survey
10) DATE AND VENUE OF NEXT MEETING
The next meeting will be on Thursday 14th March, 2013 at Kilnwick Percy Hall,
at 7:30pm.
